10 Polite Synonyms for “I Am Writing to Let You Know” in formal Email

It’s very common to begin a serious email with “I am writing to let you know.” But have you written it too much?

Maybe you’re searching for something different to mix things up. You’ve found the right spot. This article will give you many polite word substitutes that you might need.

Is It Okay to Say “I’m Writing This So You Know”?

We suggest to use it in work emails, but this can become very boring. It’s a good idea to try different ways so your writing stays interesting. 

Check the sample to make it clear:

I am writing to let you know that I won’t be going to the office today.

Advantages

• It’s a nice way to begin an email in a polite manner.
• It’s very professional.

Disadvantages

• It’s redundant.
• Since it’s often used in official emails, it has become boring and repetitive.

“I am writing to let you know” is often used, but it isn’t your only choice. That why we suggest looking for other options when sending professional emails.

Keep reading to learn a different way to say “I am writing to let you know“. You can find many useful words there.

Other Ways to Say Instead of “I Am Writing to Let You Know”

• This email is to let you know
• I would like to let you know
• I would like to inform you
• I need to quickly mention
• As a quick note
• I’m emailing you to say
• I would like to make you aware
• I am writing to keep you informed
• To keep you in the loop
• So you’re aware

1. This Email Is to Let You Know

A good way to change “I am writing to let you know” is “this email is to let you know.” Of course, there are things that still have warnings.

This content is just to tell you, but writing “this email is to let you know” isn’t always needed when beginning an email.

So, we suggest using it when you change your fancy words in emails. So, you can make sure that no two emails have the same look.

So, give it a try when sending an email to your boss. It’s good to keep things professional, and it also lacks personal touch. This shows that you don’t know the person getting your message in a more friendly way. 

You should also check out this email example.

2. I Would Like to Let You Know

If you truly want to appear very polite, say “I would like to let you know.” It’s an excellent expression showing your interest in the opening sentence of a business email.

You can use it when sending emails to people who want a job. It shows that you have some details (either good or bad) to tell them.

It’s a nice way to present the details and lets you seem more friendly towards the person applying. This helps make them feel comfortable too. 

Here’s a good email sample to help you:

3. I Would Like to Inform You

You can also say “I would like to inform you” instead of “I am writing to let you know.” It’s a polite way for business people showing they have something new.

This sentence usually works best when sending emails to staff. Because it is important, often the email has big news. It’s best for your employee to read carefully what this message says. 

Look at this example email too:

4. I Need to Quickly Mention

You can stay polite without sounding too formal in an email. A good word to use in a conversation is “I need to quickly mention”.

It works best when sending important but small details. Using “fast” means you won’t use much of someone’s time.

It also says that the details you tell aren’t very crucial but still worth talking about. 

Maybe, this might help you too:

5. As a Quick Note

If you don’t have key details to give, use “as a quick note.” It’s good for starting an email when giving needed information.

For example, you might use it when sending an email to a worker. It tells them you have a little job for them and want it fixed quickly.

This saying puts less stress on the person who receives it. It doesn’t mean your task is important or needed. It just says it’s “quick” and they have to learn about it. 

You might also check out this email example:

6. I’m Emailing You to Say

“I’m emailing you to say” is another great way to replace “I am writing to let you know.” It shows that you have new info given.

We suggest using it when sending messages to workmates. It means you need to say something in the email.

So, keep in mind that “I’m emailing you” is often unnecessary. If plan to use it, just do so one time only. As you use it more, your emails become repetitive and dull. 

Remember to check out this email example:

7. I Would Like to Make You Aware

You can also use “I would like to make you aware” in some official emails. It shows that you have some facts to share which someone might want to listen too.

Using “make you aware” means that someone has heard about something before others do. It’s an excellent way to tell coworkers about news from the boss if everyone else doesn’t already know it yet.

Let me give a great example:

8. I Am Writing to Keep You Informed

Important information are needed in official emails. Otherwise, why are we sending them? “I am writing to keep you informed” is a good way to add instead of “I am writing to let you know.”

Sure, both sayings begin with “I am writing.” So they are a little bit repeat. But it’s still nice to use this in emails for workers. It shows that you have a new story to share with them. 

Have a look at this example too.

9. To Keep You in the Loop

Also, it’s good to have a more casual word instead of “I am writing to let you know.” Fortunately, the phrase “to keep you in the loop” does fine.

You can use it to tell someone about new information. It’s good when you send an email to your coworkers after hearing some exciting news.

We only suggest using it if you are close to the person getting it. By doing that, you can easily use kind words such as “keep you in the loop” without any problems. 

It might also help you to look at this example:

10. So You’re Aware

You might also use “so you’re aware” instead of “I am writing to let you know.”

It tells the person you want to give them information. It’s a good way to start talking about something big in an email.

We really suggest this when sending emails to coworkers. It’s not the best way to say it, but it is still nice. So, you might not want to use it for sending email to your boss.

But people who are on the same level as you will be able to work well by using it. 

I introduce a good email sample to help you: