10 Formal Ways to Ask “What Time Suits You Best”

The point is, you should know what time may be convenient for the other person.

This is a very good question, you may say something like “what time suits you best”.

In my opinion, is it not very casual or too close for you?

Fear not!

You are not bound by any rules and this article will show you how to use “what time suits you best” in a formal way.

Is Saying “What Time Suits You Best” Formal?

The sentence “what time suits you best” is informal. It is inappropriate to use this phrase in most formal emails because of its casual nature.

Be not afraid; it is still on our side. It is a good opener to use while asking your colleagues or friends when you can get a meeting with them.

Check out the below sample sentence to see how to use it:

Hi [Recipient],

I hope this email finds you well. I’m reaching out to schedule a meeting. Could you please let me know what time suits you best?

Best regards,

[Your Name]

On the other hand, it’s not that appropriate for writing letters to your client or boss. It’s preferable to pick the alternative discussed in this article so that things can be kept professional.

  • It is very approachable and polite while putting up casual meetings.
  • This is very useful as you can fix your time according to someone else’s schedule instead of yours.
  • It’s too informal so it won’t be suitable for professional communication.
  • It gives you the chance to take back the control, but sometimes you don’t get to choose a specific time.

The next section will cover the topic of how to write “What time suits you best?” in an email.

Also, it is worth noting that you can examine the examples under all the sub-headings to expand your knowledge about the synonyms.

Alternative For “What Time Suits You Best”

  • Which time is most convenient for you?
  • I would appreciate it if you could declare me what time works best
  • What time should we arrange this?
  • Is there a exact time that works for you?
  • Do you have a time in mind?
  • Could i appeal a time that works for your schedule?
  • I would happy to work this around your schedule
  • Please let me know when you have a free slot
  • Please tell me when you’re available

1. Which Time Is Most Convenient for You?

It is not difficult to have a simple formal paraphrase for “what time suits you best” when you know what to ask!

That’s the place where “what time is most convenient for you?” comes in.

To be honest, the question is the same. The key difference is that the first one “most convenient for you” is much more professional and respectful than the second one “suits you best.”

Placing “suits you best” at the end of the query is too casual for most business emails.

What that means is: “most convenient for you” will help you with the formal details of a person’s schedule.

You can also check the following email example:

Hi [Recipient],

I hope this email finds you well. Could you please let me know which time is more convenient for you to meet this week?

Best regards,

[Your Name]

2. I Would Appreciate It if You Could declare Me What Time Works Best

We suggest that use “I would appreciate it if you could declare me what time works best.”

It is a nice professional substitution for “what time suits you best”

The primary distinction is the synonym here isn’t a question. Rather than being a statement you wish to be treated the same as the other person, it is a statement that shows you want to figure out a meeting around someone’s schedule.

We strongly advise to employ it when emailing employees. If the scheduling is not precise, this way is an easy way to show that you’re flexible enough to coordinate around them.

If there is still a doubt, consider the following example:

Dear [Recipient],

I would appreciate it if you could declare me what time works best for our meeting. Your prompt response is greatly valued.

Best regards,

[Your Name]

3. What Time Should We Arrange This

You can also say  “what time should we arrange this?” as an alternative to “what time suits you best”

It is a good alternate formal word that indicates that we’re open to time suggestions.

Accordingly, this can give the receiver the power to initiate the scheduling of a meeting. So, use this only if you’re flexible and okay let someone decide the time when you will be available to meet them.

Find out while organizing plans with colleagues. It’s very effective because it reveals that if you’re aware that they are busier than you, you are ready to let them choose a time.

Here an example to see how to use it in email:

Hi [Recipient],

I hope this email finds you well. Regarding our upcoming meeting, what time should we arrange this? Looking forward to your response.

Best regards,

[Your Name]

4. Is There a Exact Time That Works for You

You can say “is there a exact time that works for you” instead to keep it straight forward.

This question is good way to find out someone’s schedule and make sure that the time to meet is convenient for them.

We advise that it shouldn’t be used when emailing clients. It demonstrates you’re willing to listen and give them the control to decide what time would be best for the meeting.

Mostly, sentences like that suggest you are a more relaxed person than your clients. That’s why you should only use it if you’re really sure that you will be able to handle the situation more flexibly.

You can also go through this email model:

Hi [Recipient],

I hope this email finds you well. I wanted to touch base regarding our meeting. Is there a exact time that works for you?

Best regards,

[Your Name]

5. Do You Have a Time in Mind

You can ask, “do you have a time in mind” to simply know if someone is available. It’s a nice way to let someone decide if he or she has a time slot that fits into their schedule.

It offers them to make a choice as to whether some ideas are worth trying. They can look at their schedule and decide when they could do the meeting without much conflicts.

Take it as an example, you can use it in case of If they actually have requested a meeting with you, this is one example of how you can encourage them to select a time.

This question is such a powerful tool. It’s on them to decide that point onwards, so you need to be fine with it.

This email template is also useful for achieving this purpose:

Hi [Recipient],

Hope you’re well! Are you available to meet this week? If so, do you have a time in mind? Let me know!

Best regards,

[Your Name]

6. Could I Appeal a Time That Works for Your Schedule

I think it would be a smart move to also use “could I appeal a time that works for your schedule” along with the phrase “what time suits you best”.

It is a cool option and also shows that you are willing to work around someone’s busy schedule.

In most cases it is the best option for emailing those who are very busy. An example of this is in case of emailing your client or boss.

It gives you a chance to give them a choice to meet at the best time. Anyhow, they may already have something going on in their lives that you should not get involved with.

Additionally, you can use this sentence to guide you:

Dear [Recipient],

Could I appeal a time that works for your schedule to discuss [topic]? Please let me know your availability.

Best regards,

[Your Name]

7. I Would happy to Work This Around Your Schedule

Do not hesitate to say “I would happy to work this around your schedule” instead of “what time suits you best”

It’s not even a question, it’s a fact, it’s a great statement. It’s one of the phrases that help you schedule your time according to someone else’s.

We think that it is very important to add it when emailing the supervisor. It tells them you appreciate their ability to be busy, but you need to see them urgently.

Finally, the above example is worth a look:

Dear [Recipient],

I would happy to work this around your schedule. Could we find a convenient time to discuss further? Looking forward to your response.

Best regards,

[Your Name]

8. Please let Me Know When You Have a Free Slot

Don’t hesitate to write a message with “please let me know when you have a free slot.”

It’s a fancy way to say “what time suits you best” which means to invite the listener to suggest a time.

On the contrary, for you to embrace the best of all the world when you have no idea about the person and what she/he might think about you.

The number of times you can bend will determine the effectiveness of that phrase.

Use it in your email to the person whom you would like to invite to a meeting. Therefore, they can be confident that the customer will be pleased to attend the festival since they will have chosen the dates they feel are “free.”

Here is a great example of using it in an email:

Dear [Recipient],

I hope this email finds you well. Could you please let me know when you have a free slot for a meeting? Thank you.

Best regards,

[Your Name]

9. Please Tell Me When You’re Available

Let’s try one final synonym “please tell me when you’re available.” It’s a great substitute that shows that you are interested in someone’s schedule.

Let it be a tool to show you are just as ready to serve as the person is busy as can be.

We absolutely suggest you to do the same while communicating with a recruiter through email. It indicates a wish to schedule a time to talk to them for something related to application.

The following is a sample email which you can refer to:

Hi [Recipient],

I hope this email finds you well. Could you please tell me when you’re available for a meeting this week?

Best regards,

[Your Name]

10: What Works for You

“What works for you” is a good query when you address somebody informally. It tends towards a more conversational mode, in which you can propose a certain meeting format with the other person.

in a situation you set up a date with someone that you fancy or a friend, you can make use of this question. 

It is clear that you have already thought of their availability and willingness to accept the book before booking anything with them.

Unfortunately, “What works for you” isn’t all that formal for email as it changes a bit in formal emails. Thus, you’re recommended to stay with “what time suits you best” for that purpose.

Those are the messages that use “what works for you” as follows:

Hi [Recipient],

Hope you’re doing well! Just wanted to touch base and ask: What works for you in terms of scheduling our upcoming meeting?


[Your Name]

About the author

Hello! My name is Zeeshan. I am a Blogger with 3 years of Experience. I love to create informational Blogs for sharing helpful Knowledge. I try to write helpful content for the people which provide value.

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